We’re Hiring!

PEINU is committed to advancing the social, economic and general welfare of Registered Nurses & Nurse Practitioners, and we are currently accepting applications from qualified candidates interested in supporting this work and joining our small staff team in the role of…

Office Administrator

Reporting to the Executive Director, the Office Administrator will be responsible for providing administrative support to the Staff and Executive Officers of the PEINU and ensure the efficient day-to-day operations of the office.

As the first point of contact for all inquiries, the Office Administrator sets the tone for the relationship with all internal and external clients.  They will provide prompt, positive, professional, and reliable reception and administrative services to PEINU Staff, Provincial/Executive Council, Members, Local Union/Worksite Representatives, Suppliers and Contractors, and others.

The Office Administrator will be responsible for:

• Receptionist duties during regular business hours (phone, email, fax, and in-person);
• Coordinating with the Bookkeeper to support the accounting duties (primarily AP, record keeping, preparing cheques, printing budget updates/financial statements, etc.);
• Administrative (secretarial) and clerical support such as filing, typing, copying, data entry, drafting communications, and scheduling meetings;
• Coordinating goods and services contracts/orders (office supplies, tools/equipment, cleaning services, grass cutting, snow removal, building contractors, furnace oil, painting/renovations, etc.);
• Pick-up and drop-off of supplies, letter mail and parcels, cheques, etc. as needed;
• Reviewing and updating the Office Operations Manual, PEINU Office and Board Policy Manuals, office and meeting/event management procedures/checklists, and records (paper and electronic);
• Other duties as required to support the improvement of operations and positive workplace culture; and
• Consulting with and providing recommendations to the Executive Director for changes related to the office operations (building, activities, policies, tools/supplies, etc.).

Candidates interested in submitting an application for this position should clearly identify the following qualifications as part of their application:

Education & Experience

• At least five (5) years of work experience as an Administrative or Executive Assistant, Office Manager; and
• Completion of a post-secondary certification, diploma or degree program in Business Administration, Administrative Assistant, or Office Administration or equivalent additional years of work experience; or
• An equivalent combination work experience and/or education in a role/field relevant to this position; and
• Considerable work experience using the Microsoft Office Suite of products (Microsoft 365 including Teams, Excel, Word, Outlook, Powerpoint, OneNote, Sharepoint, OneDrive, etc.)
• Strong interpersonal and customer service skills;
• Ability to build and maintain professional relationships with both Internal and External Stakeholders;
• Strong written, verbal, and non-verbal communication skills (English essential) and attention to detail;
• Ability to type quickly and accurately (min. 60wpm medium level difficulty);
• An advanced level of proficiency using Excel spreadsheets;
• Knowledge of office operations (building management, property maintenance, etc.); and
• Ability to manage (develop, implement, review, improve/update) office procedures and practices.

Additional Assets

• Experience working as an Executive Assistant and/or Secretary to a Board of Directors;
• Experience working in a Small Service-Based Business or Non-Profit Organization, Member Services, Communications, HR/LR, Government and/or Public Relations, or other areas relevant to the position; and
• French/English Bilingualism.

Employment Details

The Office Administrator is a permanent, full-time (37.5 hours per week) position based out of the PEINU provincial office in Charlottetown, PE.  PEINU offers a competitive total compensation package including RRSP matching contributions, group health and dental benefits/insurance plan, professional development opportunities, paid vacation, and paid sick leave. The  salary range for the position starts at $20.00 per hour ($39,000 annually).

How to Apply

Candidates interested in this position can forward their Resume to the attention of the Executive Director, Stephanie Gallant, by email sent to: Admin@PEINU.com

The closing date for applications is: Monday, August 14th.

Please Note: Only those candidates selected for an interview will be contacted.   If you wish to confirm receipt of your application, please call 902-892-7152 prior to 4pm on the Closing Date.